MEDICAL PHYSICS AUTHOR GUIDELINES

New Submission

Manuscripts should be submitted online at https://medphys.msubmit.net/

Authors must attest that the submitted manuscript has not been published or submitted for publication elsewhere except as a scientific meeting abstract or proceedings paper, such as manuscripts posted as preprints on non-commercial servers such as ArXiv, bioRxiv, psyArXiv, SocArXiv, engrXiv, etc. If accepted by Medical Physics, authors should update all pre-publication versions with a link to the final published article. Authors must declare manuscript self-archival at the time of submission.

Data Production

By submitting a manuscript to Medical Physics, your name, email address, affiliation, and other contact details might be shared with the publisher (Wiley) and subcontractors for production and publication. We endeavor to maintain the security and privacy of all personal data, and more details are provided at: https://authorservices.wiley.com/statements/data-protection-policy.html.

Aims and Scope

Medical Physics is an international journal owned by the AAPM and is the official journal of the AAPM, the International Organization for Medical Physics (IOMP), and the Canadian Organization of Medical Physicists (COMP). Articles in Medical Physics reach a multidisciplinary audience of researchers, experimental medical physicists, clinical medical physicists, data scientists, medical scientists, and biomedical engineers.

Medical Physics encourages submissions describing novel, cutting edge physics and engineering developments in medical imaging, radiation therapy, and image-guided therapeutic interventions. Manuscripts that validate the experimental or theoretical work of others are considered appropriate as well. Manuscripts that cover artificial intelligence and machine learning are acceptable if they address topics central to the field of medical physics. For artificial intelligence/machine learning manuscripts, methodological elements are required, and a checkbox is available to verify these during submission. See our editorial on AI/ML manuscript guidelines.

Article Types

Article Type

Page Limit

Structured Abstract

Proposal approval

Research article

10

Yes

No

Technical note

5

Yes

No

MP Dataset article

10

Yes

No

Special report

-

No

No

Review article

20

No

Yes

Point/Counterpoint article

-

No

Yes

Authors should be aware that all article types have page limits, and if they are exceeded then page charges are applied. Every excess page over the page limit will incur a fee of $200. If there are numerous figures, the number of published pages will increase from this rule of thumb. When allotted page count is exceeded, page charges are strictly enforced. The number of published pages can be estimated using:

Page Length Estimation Formula
where:
Word Count = front matter + body text + COI + data statement + acknowledgement + appendix + references.
This estimate will not guarantee a final journal article page count or prevent charges levied for articles exceeding the allowed journal pages. Please note the figure size guidelines below to ensure a more accurate estimate.

A Research Article is a report of experimental, theoretical, clinical or translational research, or experimental replication of previously reported research with an emphasis on validation. Research articles must present rigorous research on topics pertinent to radiation oncology or diagnostic medical imaging, including foundational science of these disciplines, radiation biology, the physics of radiation interactions, new devices for imaging or radiation medicine, new methodological processes for improving practice in radiation oncology or medical imaging, and artificial intelligence pertinent to these topics. Manuscripts that are more relevant to the clinical practice of medical physics should be submitted to our sister journal, the Journal of Applied Clinical Medical Physics. The typeset page limit for research articles is 10 pages.

A Technical Note is a concise description of a specific development, procedure or device that may describe a newly observed phenomenon or pose a technical solution to issues pertinent to the field of medical physics. The title of these manuscripts should begin with “Technical Note: …”. The typeset journal page limit for Technical Notes is 5 pages.

A Review Article is an invited, authoritative review of a subject important to the field of medical physics. Review articles are intended to summarize the current state-of-the-art for an established or recently emerging subfield in medical physics. Review articles discuss a scientific subfield with a broad perspective on the published body of work pertinent to that subfield. Review Articles are published online only. Review articles are accepted only by invitation of the editors; however, if authors have an interest in writing a research article they are invited email an outlined proposal to the Review Article Editors to discuss their ideas. The typeset journal page limit for Review Articles is 20 pages.

An AAPM Scientific Report is a consensus report prepared by a task group or other formal committee-like entity of the American Association of Physicists in Medicine (AAPM). Scientific Reports are published online only and are freely available to non-subscribers. Scientific Reports are subject to an extensive internal review with Medical Physics editorial participation.

A Special Report is a scientific report sponsored by an organization other than the AAPM that the editors have determined is of general interest to the field of medical physics. Special Reports are published online only and are freely available to non-subscribers.

Medical Physics Dataset Articles (MPDAs) describe available open-access datasets that may be useful for research in medical physics. Data Set articles should not include hypothesis testing, or data analyses other than a general description. The publicly accessible dataset must be permanently archived before an associated MPDA will be published. The typeset journal page limit for Medical Physics Dataset Articles is 10 pages.

A Point/Counterpoint Article is an invited article consisting of pro and con positions on an important issue pertinent to the field of medical physics. The Department Editor invites authors to submit articles addressing a specific topic, one for each side of the argument. Physicists who have ideas for P/CP articles may contact the Point/Counterpoint Editors to discuss potential articles ideas.

An Erratum is a statement by the authors of an original paper that briefly describes necessary correction(s) resulting from errors or omissions. Impact of these errors on the conclusions of the paper should be noted, and if substantial, a retraction may be recommended. The corrected article is not removed from the online journal but notice of an erratum is given. An erratum is freely available to all readers and is linked to the corrected article. There is no page limit for an Erratum. Please email the Editorial Office for an erratum template.

Preparing Files For Submission

The manuscript (including title page) should be submitted as a single document file. Microsoft Word documents and LaTex files are allowed.

Text File

Title page

 

  • A short title (145 characters, excluding spaces, max) should be provided. The title should be well written and generally descriptive of the article content. The title will be scrutinized; please spend some time in drafting it.
  • The title should not contain abbreviations and cannot include the names of commercial devices or companies (see Wiley's best practice Search Engine Optimization tips)

  • A short running title of less than 40 characters must be included
  • The full names of the authors; see the authorship policy.

  • The author's institutional affiliations where the work was conducted, with a footnote for the author’s present address if different from where the work was conducted (when preparing your title page in a .tex file, please do not use the command \affiliation, which will re-arrange the order of authors and group them by affiliation.)
  • Contact information (email and postal address) for the corresponding author
  • Other footnotes as appropriate (e.g., previous self-archival of manuscript text or data)

 

Abstract

An abstract must accompany every article.

For Research Articles (500 words max) and Technical Notes (300 words max), a structured abstract is required that consists of 5 parts:

  1. Background
  2. Purpose
  3. Methods
  4. Results
  5. Conclusions

For MPDA manuscripts (300 words max), a structured abstract (more information here) is required that consists of 4 parts:

  1. Purpose
  2. Acquisition and Validation Methods
  3. Data Format and Usage Notes
  4. Potential Applications

Keywords

Authors should select taxonomy terms from the drop-down menu.

Introduction

An introduction section is not required for Technical Notes. Please provide a general description that puts the submitted manuscript in context to the field of medical physics. It should introduce the topic of the manuscript to scientifically literate readers, but who may not be fully versed on the exact subfield of medical physics described in the manuscript.

Methods

The materials or devices used experimentally should be described, including radiation measurement instruments, scanner or machine manufacturer and model, software used (with version number), and all other material pertinent to the study should be described. The methods should be described succinctly but with sufficient detail to inform reviewers and readers the steps that you took to produce the results. For artificial intelligence/machine learning manuscripts, please see checkbox to assure all methodological elements are included. The use of any AI manuscript preparation tools must be declared in the Methods section of the manuscript, following COPE guidelines.

Results

The emphasis for describing results should focus on meaningful quantitative endpoints, with tests of significance in most cases. While data tables convey quantitative results efficiently, the use of well-thought-out figures and other graphics is encouraged to provide a visual understanding of the results. See section below on Figures for instructions on preparation. Tabular and graphic results that tell the scientific message do not need extensive explanatory text.

Discussion

The discussion should focus on the results presented and how they relate to the broader scientific topic. While the discussion section is an opportunity for the authors to describe the importance and impact of the results, authors should not make statements that are not supported by the data in the article.

Conclusions

The conclusion should discuss only the scientific findings presented in the manuscript, and statements should not be made that are not supported by the specific results. A succinct paragraph on future work pertinent to the current study is acceptable.

Acknowledgments

Those who provided input to the manuscript but not sufficient to be considered an author should be listed in an Acknowledgments section. Financial and material support (funding) should also be mentioned; this is essential for NIH-funded manuscripts, as the manuscript will then be automatically uploaded to the Pubmed database as required by the NIH.

Conflict of Interest Statement

A Conflict-of-Interest (COI) statement is required for manuscript submission and should appear below the Acknowledgement section. The submitting author needs to obtain accurate COI information for all authors listed and provide this COI information in the manuscript text. If there are no conflicts of interest, this should be stated such as “The authors have no relevant conflicts of interest to disclose.” Accurate description of COI is necessary to avoid perceptions of bias after publication; it is more important than ever to get this right.

Appendices

If necessary, an Appendix is included as part of the manuscript and should be included in the main manuscript file. All appendix text will appear in the article and will count toward page length.

Supporting Material

Supplementary material is information that is not essential but may be useful to some readers. It is hosted online only by Wiley and appears without editing. In most cases, this will be tables, figures, videos, datasets, equations, software coding, etc. A URL link will be included in the published article to allow users to access the associated files. All material must reside in one directory or folder. All supporting information for publication will be evaluated by the journal editors and, if accepted, must be in some way cited or referenced in the manuscript text.

If data, scripts, software, or other tools used for the analyses in the paper are available via a publicly available data repository, authors should include a reference to the location of the material within their paper.

Appendix text files are not acceptable supplementary materials and will be included in the manuscript main file for publication.

References

References should follow standard American Medical Association (AMA) Style. All references should be numbered consecutively in order of appearance and must be as complete as possible. Citations should cited in consecutive order using superscript1 numerals. For authors using referencing software such as EndNote, the reference style for the journal JAMA matches that of the Medical Physics Journal. Do not refer to references in the text. Phrases such as "…in [5]… " or "Reference [10] states…" are not acceptable.

Reference examples follow:

Journal articles

  1. Gage BF, Fihn SD, White RH. Management and dosing of warfarin therapy. The American Journal of Medicine. 2000;109(6):481-488. doi:10.1016/S0002-9343(00)00545-3.
  2. Geller AC, Venna S, Prout M, et al. Should the skin cancer examination be taught in medical school? Arch Dermatol. 2002;138(9):1201-1203.

Book

  1. Voet D, Voet JG. Biochemistry. New York: John Wiley & Sons; 1990. 1223 p.

Internet Document

  1. American Cancer Society. Cancer Facts & Figures 2003. http://www.cancer.org/downloads/STT/CAFF2003PWSecured.pdf. Accessed March 3, 2003.

Reference format is dependent upon the number of authors:

  • Articles with 6 authors or fewer should list all authors in the reference.
  • Articles with more than 6 authors should list the first three authors followed by “et al.”
  • For references that are online-ahead of print publication, enter dates with brackets [published online September 30, 2018] in place of volume and issue information.
  • Include DOIs or URLs at the end of the reference.
  • Give last date accessed for online-only sources.

Footnotes

Footnotes should be used sparingly and should be placed as a list at the end of the paper only, not in the footer of each page. They should be listed by order of appearance and referred to in the text with superscripta lowercase letters (a, b, c). Footnotes should contain only short comments tangential to the main argument of the paper and should not include references. “Personal Communication” and commercial references should be indicated as footnotes in the text.

Tables and Figures

Tables

While graphical display of results is encouraged, in some cases tabular data is more descriptive. Use tables rather than describing lengthy numerical results in the body of the text. Avoid using long tables. Tables should be self-contained and complement, not duplicate, information contained in the text. They should be supplied as editable files (created using Word’s Table features), not pasted as images. Legends should be concise, and the legend and footnotes must be understandable without reference to the text. Tables must be numbered independently with their own contained captions and footnotes. Sub-tables (Tables 1(a), 1(b), 1(c), etc.) are not accepted. All abbreviations must be defined in footnotes. Footnotes to tables should be indicated by lowercase letters: a, b, c, etc., and *, **, *** should be reserved for P-values. Statistical measures such as SD or SEM should be identified in the heading. Tables must be black and white, and single-spaced tables should be provided in the manuscript (even though the running document text is 1.5 spaced).

Figures

Figures should be laid out as described below, in general. Deviation from this format is appropriate for different types of data representation (e.g., bar charts, 3D plots, diagrams, etc.), but the classic 2D plots should be formatted as described here:

Good Practices Figures

  • The fonts used for graphs should be sans serif, for example Arial, Helvetica, or Calibri, or similar fonts. Avoid excess use of bold or italic font.
  • Recommendations are made with red annotation above, all other information on the associated plot is an example.
  • For most plots, a font size of 20 points or larger is appropriate as the figure will typically be ½ – page wide (e.g., small), and the text needs to be legible.
  • For both axes, the significant figures (number of numerals after the decimal point) should be the same. For Microsoft Excel, this means using the “number” format, not the “general” format.
  • The x and y axes should be bold black, and gridlines should be gray.
  • Tick marks should be used, with outside tick marks used for major spacing and insight tick marks for minor spacing. Try to use natural intervals on the graph, such as 1 or 5, or 10 or 20, not arbitrary intervals (such as 1.2, or 3.5, etc.), if possible.
  • The axis label should be concise, and any detail could be explained in the caption. The label should describe the parameter shown, with the units given in parentheses. For “arbitrary units”, the units can be labeled as “AU.”
  • For 1-3 plots on the same graph, the use of arrows to label each plot is easier to read. For more complicated graphs, the use of a legend may be more appropriate.
  • Many depictions of figures end up using black and white, so for graphs with multiple plots, do not use only color to distinguish different plots. For example, the blue plot on the example graph above uses square symbols and a dashed line, and the burgundy plot uses circle symbols and a solid line. The caption and associated text should refer to the symbol type and line dash style, not the color.
  • Microsoft Excel does not use black fonts as the default, please use black font to maximize the contrast of the plot.
  • If error bars (or lines) are shown, please indicate the statistical parameter for those error bars; typically, this would be either the standard error, ±1σ, or ±2σ.

Other comments on Figures:

  • All graphs need to be well done, professional looking, and necessary to the scientific discussion. When possible, the graphs should describe the essential results of the manuscript.
  • In preparing the manuscript, it is common to start with an appropriate number of graphs to describe the results at hand and use the text (in the “Results” section) to describe the rest of the results.
  • Remember that many graphs that use color may be reproduced in black and white, so legends for multi-plot graphs should be discernible without relying upon color. However, the use of color is recommended and is free of charge for the online publication.
  • Data portrayed in graphical mode need not be replicated as tables, except when the tables are included as supplementary documentation.
  • Figure captions should be concise: captions should describe what is shown on the graph but not the methods or results that are applied by the data on the graph.
  • Statistical parameters such as the equation for a line or R squared value should be described in the caption, not on the figure itself.
  • The use of shading or complicated symbol styles tends to distract from the scientific display – use fonts and lines that are simple to improve clarity.

Sizing Instructions: Figures are fit to the width of a single or double column; figure size cannot be reduced in the typeset version. A single column is 80 mm wide, and a double column is 180 mm wide. Publication-quality resolution is 300 dpi for photographic images and 600 dpi for line-art/charts and graphs. Please ensure your figures have the appropriate size and resolution for a single or double column. Click here for the basic figure requirements for figures submitted with manuscripts for initial peer review, as well as the more detailed post-acceptance figure requirements.

Color figures. Figures submitted in color will be reproduced in color online free of charge. Authors may submit only one version of each figure (please do not submit separate grayscale and color versions of figures). 

Styles

The following points provide general advice on formatting and style. Authors are expected to follow the mathematics style of the 4th edition of the AIP Style Manual.

 

  • Manuscripts must be in correct scientific English and not have grammatical errors. Authors not fluent in English should have their manuscripts edited by an expert in English (e.g., a native speaker or expert English-language scientific editor) prior to submission. Medical Physics does not provide English-language editing services. Manuscripts with exceedingly poor English grammar will be rejected before review.
  • Manuscript text should be 1.5 line spaced.
  • Submissions to Medical Physics must have page numbering and continuous line numbering. Instructions for inserting page numbers and continuous line numbers in Word are located here. The Medical Physics LaTex template contains includes information required to display page and line numbers in your manuscript file.

 

Mathematics: Mathematical expressions should be formatted as completely as possible. Do not use mathematical derivations that are easily found elsewhere in the literature; instead cite the references. Equations need to be editable, so we recommend that you create them with the built-in Microsoft® Equation Editor included with your version of Word. If you wish to use Mathtype, check for compatibility at https://docs.wiris.com/en/mathtype/faq#compatibility. Equations in image format are not acceptable.

Superscripts and Other Notations: Mathematical superscripts and other notations (e.g., for radionuclide nomenclature) must be accurate and legible.

Other style issues in preparing the manuscript:

  • Abbreviations: In general, terms should not be abbreviated unless they are used repeatedly, and the abbreviation is helpful to the reader. Initially, use the word in full, followed by the abbreviation in parentheses, such as “Computed Tomography (CT)”. Thereafter use the abbreviation only.
  • Units of measurement: Measurements should be given in SI or SI-derived units. English units such as inches or degrees Fahrenheit should not be used. Use of units specific to radiation medicine are acceptable, such as MeV or keV instead of Joules. Spatial frequency units should be in inverse millimeters: mm-1. X-ray tube potential should be expressed as kV, not the outdated kVp.
  • Numbers: Numbers under 10 should spelled out, except for: measurements with a unit (6 mGy); age (9 years old), or lists with other numbers (11 mice, 9 rats, 4 Guinea pigs).
  • Trade Names: Chemical substances should be referred to by their generic name only. Trade names should not be used.
  • Commercial names should not appear in the title, although they may appear in the text or as footnotes.
  • The word “significant” should be used in a manuscript only in a statistical context and should be accompanied by the results of a statistical analysis. It should not be used as a modifying adjective.

Wiley Author Resources

Manuscript Preparation Tips: Wiley has a range of resources for authors preparing manuscripts for submission available here. In particular, we encourage authors to consult Wiley’s best practice tips on Writing for Search Engine Optimization.

Editing, Translation, and Formatting Support: Wiley Editing Services can greatly improve the chances of a manuscript being accepted. Offering expert help in English language editing, translation, manuscript formatting, and figure preparation, Wiley Editing Services ensures that the manuscript is ready for submission.

Human Studies

For manuscripts reporting medical studies that involve human participants, a statement identifying the ethics committee approval and/or IRB protocol number should be provided in the Methods section. For further information see:

 

 

Clinical Trial Registration

The journal requires that clinical trials be prospectively registered in a publicly accessible database and clinical trial registration numbers should be included in all papers that report their results. Authors are asked to include the name of the trial registry and the clinical trial registration number at the end of the abstract.

Animal Studies

A statement indicating that the protocol and procedures employed were ethically reviewed and approved, as well as the name of the body giving approval, must be included in the Methods section of the manuscript. Upon its first use in the title, abstract, and text, the common name of a species should be followed by the scientific name (genus, species, and authority) in parentheses. For well-known species, however, scientific names may be omitted from article titles

Authors are encouraged to adhere to animal research reporting standards, for example the ARRIVE guidelines for reporting study design and statistical analysis; experimental procedures; experimental animals and housing and husbandry. Authors should also state whether experiments were performed in accordance with relevant institutional and national guidelines for the care and use of laboratory animals:

 

 

Peer-Review

After submission, the Editor-in-Chief (EiC) or Editor (“Editors”) evaluate each manuscript to assess that the content of the manuscript falls within the scope of Medical Physics, although sometimes the deputy editors (DEs) or associate editors (AEs) will suggest that determination to the EiC (See the full Editorial Board). During submission, the authors can select from 1 to 3 of the 15 DEs that they would prefer to oversee the review of the manuscript. The Editors will make every effort to assign the preferred DE’s, however other issues such as workload may lead to different DE being selected.

The Deputy Editor identifies an Associate Editor with subject matter expertise, who then selects typically two reviewers. The AE and reviewers provide a critique to the Deputy Editor, who makes the final decision with concurrence by the Editor-in-Chief. Outcomes of the review typically fall into the following categories (time allotted for revision provided parenthetically):

  1. Accept as is
  2. Conditionally Accept: Minor Revision (revision required within 4 weeks)
  3. Editorial Decision Differed (revision required within 8 weeks)
  4. Reject

When a revision is requested, the authors must submit their revision within the time window mentioned above. Resubmissions that are submitted after that time window will be considered as a new submission to the Journal and assigned a new manuscript number.

In some cases, an author will be unable to revise a manuscript in a timely manner due to travel or other issues. In such case, authors of manuscripts with Conditional Acceptance may request an extension of up to 2 weeks (14 days), and authors of manuscripts with Editorial Decision Deferred pending revision may request a maximum extension of 4 weeks (28 days) days, but these extensions must be requested to the Managing Editor before the end of the original timeline.

When submitting a revision, a point-by-point response should be included for each comment by the reviewers. When text is changed in the manuscript, please highlight that text (“track changes” can sometimes do this). Documenting revisions made is important and should follow these steps:

  1. The point-by-point responses should be listed by reviewer, in the order of AE, Reviewer 1, and reviewer 2. Responses can reference the comment number succinctly such as AE:1, AE:2, R1:1, R2:1, and include the reviewer’s comment (cut and paste), your rebuttal to this, and a list of the revised text if text was revised. A simple response such as “R2:5 done” is acceptable.
  2. In the Revised manuscript: Modified article text should be highlighted with a different font color.
  3. Please provide a "clean" version of the manuscript with all changes incorporated without highlighted changes.

Acceptance

Acceptance of the manuscript by the deputy editor with concurrence of the Editor-in-Chief places the manuscript into “in press” status. Most manuscripts require one or two revisions, and it is the rare manuscript that is accepted upon first submission – but we challenge you to submit with that in mind.

Final Files

Accepted papers are processed through a Final Files stage, where authors may be asked to resupply some or all of their files to meet production requirements for text, table, and figures. Authors are sent an email detailing the specific updates requested by the Editorial Office. In the submission system, authors can replace files or upload new files as directed to submit their best and final files for production. This is a good opportunity to verify that all author information – including conflict information - is correct on the title page, and to implement any final edits requested by the editors at acceptance.

Licensing

When a manuscript is accepted for publication, the corresponding author will receive an email prompting them to log in to Author Services, where they will be required to complete a copyright license agreement on behalf of all authors of the paper using the Wiley Author Licensing Service (WALS)

Authors may choose to publish under the terms of the journal’s standard copyright agreement, or switch to Open Access under the terms of a Creative Commons License at any time. Request for Open Access can be made here: http://www.wileyauthors.com/onlineopen.

General information regarding licensing and copyright is available here. To review the Creative Commons License options offered under Open Access, please click here. (Note that certain funders mandate a particular type of CC license be used; to check this please click here.)

Self-Archiving Definitions and Policies: Note that the journal’s standard copyright agreement allows for self-archiving of different versions of the article under specific conditions. Please click here for more detailed information about self-archiving definitions and policies.

Open Access fees: Authors who choose to publish using Open Access will be charged a fee. A list of Article Publication Charges for Wiley journals is available here.

Funder Open Access: Please click here for more information on Wiley’s compliance with specific Funder Open Access Policies.

Publication Process After Acceptance

When an accepted article is received by Wiley’s production team, the corresponding author will receive an email asking them to login or register with Wiley Author Services. The author will be asked to sign a publication license at this point.

Accepted Articles

The journal offers Wiley’s Accepted Articles service for all manuscripts. This service ensures that accepted ‘in press’ manuscripts are published online shortly after acceptance, prior to copy-editing or typesetting. Accepted Articles are published online a few days after final acceptance and appear in PDF format only. They are given a Digital Object Identifier (DOI), which allows them to be cited and tracked and are indexed by PubMed. After the final version article is published (the article of record), the DOI remains valid and can still be used to cite and access the article.

Accepted Articles will be indexed by PubMed; submitting authors should therefore carefully check the names and affiliations of all authors provided in the cover page of the manuscript so it is accurate for indexing. Subsequently, the final copyedited and proofed articles will appear in an issue on Wiley Online Library; the link to the article in PubMed will update automatically.

Proofs

Once the paper is typeset, the author will receive an email notification with full instructions on how to provide proof corrections.

Please note that the author is responsible for all statements made in their work, including changes made during the editorial process. Authors should check proofs carefully. Note that proofs should be returned within 48 hours from receipt of first proof.

Early View

The journal offers rapid publication via Wiley’s Early View service. Early View (Online Version of Record) articles are published on Wiley Online Library before inclusion in an issue. Note there may be a delay after corrections are received before the article appears online, as Editors also need to review proofs. Before we can publish an article, we require a signed license (authors should login or register with Wiley Author Services. Once the article is published on Early View, no further changes to the article are possible. The Early View article is fully citable and carries an online publication date and DOI for citations.

Publication Charges

Color Figures

Effective with the 2024 volume, the journal is published in an online-only format. Color figures are published online free of charge.

Page Charges

Excess page limits of individual articles are noted above under “Manuscript Categories and Requirements.” Typeset page lengths beyond the stated limit will be charged to the author at $200 per additional journal page. The author will be notified of the cost of page charges when they receive the proofs, along with instructions on how to pay for the charges.

Post Publication

Access and Sharing

When the article is published online:

  • The author receives an email alert (if requested).
  • The link to the published article can be shared through social media.
  • The author will have free access to the paper (after accepting the Terms & Conditions of use, they can view the article).
  • For non-Open Access articles, the corresponding author and co-authors can nominate up to 10 colleagues to receive a publication alert and free online access to the article.

Archiving Services

Portico and CLOCKSS are digital archiving/preservation services we use to ensure that Wiley content will be accessible to customers in the event of a catastrophic event such as Wiley going out of business or the platform not being accessible for a significant period of time. Member libraries participating in these services will be able to access content after such an event. Wiley has licenses with both Portico and CLOCKSS, and all journal content gets delivered to both services as it is published on Wiley Online Library. Depending on their integration mechanisms and volume loads, there is always a delay between content being delivered and showing as “preserved” in these products.

Promoting the Article

To find out how to best promote an article, click here.

Measuring the Impact

Wiley also helps authors measure the impact of their research through specialist partnerships with Kudos and Altmetric.

Video Abstracts

You are invited to submit a short video abstract, which will be hosted on the Medical Physics Video Abstracts page or the Journal of Applied Clinical Medical Physics Video Abstracts page. This is a great opportunity to publicize your paper. You can create your own abstract video (up to 4 min long) or use Wiley Editing Services (video production fee will be charged to authors), which offers professional video, design, and writing services to create shareable video abstracts, infographics, conference posters, lay summaries, and research news stories for your research at http://www.wileyauthors.com/maximize.

What should you talk about?
This is an opportunity to present your published article through social media, thereby potentially drawing in a larger readership for your study. Much as with the written abstract, the video abstract should tell the audience what your paper is about and what your key results and conclusions are. However, any exaggerated claims or to attack the work of other authors are not permissible. We suggest you use a relaxed but serious, professional tone for your abstract. We do not suggest that you completely script your talk because, without some element of spontaneity, the piece may end up sounding monotone. The video should be no more than 4 minutes long. You may wish to include several figures from your paper in the video abstract, particularly if they are visually striking and help convey your message.

Please submit the video for approval first. Once the video is approved by the reviewer, we will ask you to add the citation information before the video gets published.

Recording Tips:

  • Authors can produce the video by themselves, or Wiley provides options for professional video abstract via video byte production, but at a cost to the authors. Please see details here

  • Video Short (1-minute, overview of your work) or Video Abstract (up to 4-minute, summarize the full story of your research).
  • Format: MPEG, MP4, or AVI file
  • An ordinary video camera, quality smart phone, or high-quality computer webcam and microphone are all suitable for the recording.
  • Voice-over should be recorded with a headset or an external microphone
  • The press offices at some universities and institutions can also assist you with this.
  • Remember to look directly into the webcam so that you are addressing your audience
  • The video abstract should be self-contained and include an introduction, methods, and results.

How to Submit Your Video Abstract

  • Wiley-produced: Wiley video abstract team will post your Video Abstract on-line after the production.
  • Author-produced: Submit your Video Abstract to [email protected]

Please remember to include the following information with your submission: Article Title / Author Name / Email Address / Manuscript number / DOI number / Signed Video Consent Form

Medical Physics is a member of the Committee on Publication Ethics (COPE) and uses iThenticate’s CrossCheck software to detect instances of overlapping and similar text in submitted manuscripts. Read Wiley’s Top 10 Publishing Ethics Tips for Authors are provided here:

  1. Declare to your chosen journal that your manuscript is not published elsewhere
  2. Declare any conflicts of interest
  3. Check all co-authors meet criteria for authorship and ensure appropriate acknowledgements made in the manuscript
  4. Include appropriate funding statements in the manuscript
  5. Show informed consent and provide assurances that participants’ rights are protected*
  6. Register clinical trials*
  7. Explain how research using animals is conducted responsibly*
  8. Be alert to bias and follow guidelines for accurate and complete reporting of research
  9. Inform the journal if you subsequently find errors in your research
  10. Sign a copyright agreement

Wiley’s Publication Ethics Guidelines can be found here, and the specific guidelines adopted by the Medical Physics Editorial Board and AAPM Board of Directors can be found here.

Authorship

The author submitting the manuscript is the corresponding author and is assumed to represent the interests of all authors. All correspondence will be carried out with this author. The list of authors should accurately illustrate who contributed to the work and how. The corresponding author is responsible for ensuring that all individuals included as authors on a manuscript qualify for authorship according to the following ICMJE criteria:

  • Have made substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; AND
  • Been involved in drafting the manuscript or revising it critically for important intellectual content; AND
  • Given final approval of the version to be published. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content; AND
  • Agreed to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

The corresponding author is also responsible for ensuring that no legitimate authors have been omitted. In cases where the first author is a student or fellow, the corresponding author should be an experienced investigator with supervisory responsibilities. Any change in authorship after a manuscript is submitted to Medical Physics, including changes desired in future revisions of the manuscript, must be approved by the managing Deputy Editor. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of authors are not accepted after acceptance of a manuscript. In the listing of author affiliations in a published article, it is permissible to provide a URL to a description of the particular center or group that the authors represent. Contributions from anyone who does not meet the criteria for authorship should be listed, with permission from the contributor, in an Acknowledgments section (for example, to recognize contributions from people who provided technical help, collation of data, writing assistance, acquisition of funding, or a department chairperson who provided general support). Prior to submitting the article all authors should agree on the order in which their names will be listed in the manuscript.

Authors should use the same form of their names in the byline of all Medical Physics submissions. This practice makes indexes more useful and less confusing.

ORCID

As part of the journal’s commitment to supporting authors at every step of the publishing process, the journal encourages the submitting author (only) to provide an ORCID iD when submitting a manuscript. This takes around 2 minutes to complete. Find more information here.

Additional Authorship Policies

Medical Physics supports the concept of multiple first authors if one is a student and the other is a post-doc. For dual corresponding authors, a maximum of two corresponding authors are allowed at the discretion of the editors. Consideration for dual corresponding authorship requires demonstration of a collaboration between different laboratories (and different principal investigators) or joint mentorship of the first/second author(s) by a pair of senior scientists. A footnote should be added to the title page, e.g. “X and Y should be considered joint first author” or “X and Y should be considered joint senior author"

Name Change Policy

In cases where authors wish to change their name following publication, Wiley will update and republish the paper and redeliver the updated metadata to indexing services. Our editorial and production teams will use discretion in recognizing that name changes may be of a sensitive and private nature for various reasons including (but not limited to) alignment with gender identity, or as a result of marriage, divorce, or religious conversion. Accordingly, to protect the author’s privacy, we will not publish a correction notice to the paper, and we will not notify co-authors of the change. Authors should contact the journal’s Editorial Office with their name change request. For more information on unique authorship circumstances, please see Wiley's authorship guide.

If excerpts from copyrighted works owned by third parties are included, credit must be shown in the contribution. It is the author’s responsibility to also obtain written permission for reproduction from the copyright owners. For more information, visit Wiley’s Copyright Terms & Conditions FAQ.

Conference Papers

Presenters of papers at the AAPM Annual Meeting, COMP Annual Meeting, and RSNA Annual Meeting are encouraged to submit their papers to Medical Physics. Presenters of papers at other meetings and conferences with published abstracts or meeting proceedings also may submit their papers to Medical Physics, but the papers should be a substantial expansion of the information published in the proceedings. Authors should include a copy of their proceedings paper and a list of differences between that paper and their submitted manuscript with their submission. The proceedings paper must be referenced in the manuscript, and the main differences between that paper and their present work must be described in the text. Authors are encouraged to contact the Editorial Office at [email protected] if they have any questions.

Misconduct

Duplicate Submissions

Submission of a manuscript indicates that it has not been published previously nor concurrently submitted for publication elsewhere, and this must be confirmed during submission. Please disclose if your manuscript is similar to another work using the same data that is under consideration or in press with another journal. Any previously published proceedings papers (as well as those under review) with content overlapping that of the submitted paper must also be disclosed. The extent of overlap and differentiation between the two submissions must be described in the text field of the submission question. Copies of overlapping proceedings papers should be submitted along with the manuscript. Failure to disclose overlap with any other submitted or published paper may result in a retraction of the authors’ accepted Medical Physics paper if it is determined that is has insufficient original scientific content or commits significant self-plagiarism relative to the undisclosed prior submissions/publications by the authors discovered after acceptance.

Scientific Integrity Policies

Medical Physics and its sister AAPM journal, Journal of Applied Clinical Medical Physics (JACMP) have developed detailed policies and procedures for dealing with scientific misconduct, including plagiarism, authorship designation, data falsification, and Conflicts of Interest that encompasses authors as well as editors and referees. These procedures have been approved as an official AAPM scientific policy. All authors, peer reviewers, and editors are expected to adhere to the standards of conduct outlined in this document. The use of any AI manuscript preparation tools must be declared in the Methods section of the manuscript, following COPE guidelines.

Plagiarism

Plagiarism is a serious concern in publishing, and the Medical Physics Board of Editors have adopted policies and procedures to address plagiarism. All manuscripts submitted for publication are screened for plagiarism using iThenticate/CrossCheck software, which is very effective at finding duplicate documents, parts of documents, or identical sentences and phrases in other published works. Blatant plagiarism of the work of others is considered scientific misconduct.

Self-plagiarism is defined as the extensive use of part of one’s own previously copyrighted work, such as descriptions of design or methods sections in a research study. Please see the Committee on Publication Ethics (COPE) for guidelines and descriptions of self-plagiarism from copyrighted material.

Conflict of Interest

The journal requires that all authors disclose any potential sources of conflict of interest. Any interest or relationship, financial or otherwise that might be perceived as influencing an author's objectivity is considered a potential source of conflict of interest. These must be disclosed when directly relevant or directly related to the work that the authors describe in their manuscript. Potential sources of conflict of interest include but are not limited to: patent or stock ownership, membership of a company board of directors, membership of an advisory board or committee for a company, and consultancy for or receipt of speaker's fees from a company. The existence of a conflict of interest does not preclude publication. If the authors have no conflict of interest to declare, they must also state this at submission. It is the responsibility of the corresponding author to review this policy with all authors and collectively to disclose with the submission ALL pertinent commercial and other relationships.

Allegations of Misconduct

Alleged cases of unethical conduct will be investigated by the Scientific Integrity Subcommittee, independent of the journal’s peer reviewers, Associate Editors, or Deputy Editors. Accusations of misconduct falling outside of the peer review or publication process may be more properly directed to the relevant institutional authorities. We follow the COPE guidelines on responding to whistleblowers, which includes the maximum degree of confidentiality allowable. Please note that inquiries may take time to investigate. To report any cases of alleged misconduct here.

Funding

Authors should list all funding sources in the Acknowledgments section. Authors are responsible for the accuracy of their funder designation. If in doubt, please check the Open Funder Registry for the correct nomenclature: https://www.crossref.org/services/funder-registry/

While Medical Physics welcomes contributions from all over the world, the journal must follow laws and regulations of the U.S. State Department.