INSTRUCTIONS TO AUTHORS
Medical Physics publishes articles broadly concerned with the relationship of physics to medicine and biology. The articles may be experimental or theoretical.
Article Types and Page Limits
Submissions may be in the form of a (1) Research Article, (2) Technical Note, (3) Medical Physics Letter, (4) Review Article or Future of Medical Physics (formerly Vision 20/20) Article, (5) Task Group Report, (6) Special Report, (7) Point/Counterpoint “Debate,” (8) Correspondence, (9) Controversial Topic Article, (10) Editorial, (11) Ph.D. Thesis Abstract, (12) Erratum, (13) Medical Physics Dataset Article, or (14) Book Reviews. All submissions (except Ph.D. Thesis Abstracts) will undergo full peer review.
Page limits of individual articles are noted below. Page lengths beyond this limit will be charged to the author at $200 per additional page. An agreement to pay will be made available to authors with page proofs and can be used for calculating any excess page charges. The Editors strongly encourage authors to to estimate potential manuscript length using the formula below prior to submission. Authors will be asked to enter this estimate at submission.
Published pages = (average words per full-text manuscript page) * no. pages (including title, abstract, references, embedded figures)/900.
You can estimate words/manuscript page by using Microsoft Word to count the all of the words selected in a typical full, text-only page. Please Note: This estimate will not guarantee a final journal article page count or prevent charges levied for articles exceeding the allotted number of journal pages for your article type. Generally, the above formula is accurate within 1 printed page 70% of the time.
(1) A Research Article is a report of original experimental or theoretical research. Authors should keep in mind that attention to clarity and conciseness facilitates the review process and also the impact of the published article. Research articles must include novel medical physics scientific or technical content or broadly applicable clinical physics innovations (generally, most articles with a purely applied/clinical focus should be submitted to our sister journal, the Journal of Applied Clinical Medical Physics). The page limit for research articles is 10 printed pages.
(2) A Technical Note is a concise description of a specific development, procedure or device which should be a solution to a specific problem and have sufficient relevance to be useful to many readers of Medical Physics. Authors must insert the words “Technical Note:…” at the beginning of their title. Technical Notes should be concise and occupy no more than 5 printed pages in Medical Physics.
(3) A Medical Physics Letter (MPL) is a short article on a scientific or clinical topic of overriding importance to medical physicists. MPLs are subjected to an expedited review process. The initial review cycle decisions are limited to: “accept with no revisions,” “conditionally accept with minor or major revisions”, or “reject”. A final decision must be made by the end of the second review cycle. A MPL does not preclude publication of a regular research article at a later time, provided the latter is substantial expansion of the former. Because of the timeliness of a Medical Physics Letter, any revision must be submitted within 4 weeks of receiving the Editor's decision email. The page limit for Medical Physics Letters is 5 printed pages.
(4) A Review Article is an authoritative review of a subject important to the field of Medical Physics. A Future of Medical Physics Article is an authoritative forward-looking projection of a subject important to the field of Medical Physics. These articles may be either invited or proffered. Authors should submit a detailed proposal consisting of a title page, rationale, and an outline, which should be submitted online as a new manuscript. The proposal will be assigned to a review article co-editor, who will negotiate the content with the authors. If the proposal is approved, the authors will be invited to submit a full manuscript. The review article co-editor will manage the peer-review process of the manuscript. The rationale should explain the need for the Review/Future article at this time, and put the proposed article into context of the existing literature. The outline should be detailed enough to allow the review article co-editor to assess the topics and level of detail covered. Review and Future of Medical Physics Articles are published online only. A page limit of 18 printed pages or less is recommended for Review Articles, and 14 printed pages or less for Future of Medical Physics Articles. For details and instructions on submitting a Review or Future of Medical Physics proposal, please click here.
(5) A Task Group Report is a technical report prepared by an official task group of the American Association of Physicists in Medicine (AAPM). Task Group Reports are published online only. Task Group reports may not be submitted Medical Physics until they have gained full approval from the internal AAPM review process (the cover letter should explicitly state that approval has been granted). A Task Group Report is peer-reviewed in the usual manner, except that the associate editor is appointed by the journal editor from a short list of potential associate editors proposed by the parent committee. The proposed associate editors shall not have been involved in the writing of the Task Group Report. The appointed associate editor shall select four referees: two referees from the parent committee of the Task Group who may have reviewed the report, but are not report coauthors; and two referees external to the Task Group or parent committee, who have not been involved as a reviewer or in any other manner in the preparation of the Task Group Report. Task Group Reports should have a standardized title, such as “Monitor unit calculations for external photon and electron beams: Report of the AAPM Therapy Physics Committee Task Group 71.” Task Group Reports should not exceed 30 printed pages except in special cases and excess page fees will be charged. For Task Group Reports that exceed 30 printed journal pages, an Executive Summary, rather than the full Task Group Report, is reviewed and, if acceptable, published online, with a link to the full Task Group Report available on the AAPM web page
(6) A Special Report is a report of general interest to medical physicists that falls outside the categories described above.
(7) A Point/Counterpoint “Debate” is a concise article consisting of pro and con positions on a controversial issue in the discipline. These are typically invited rather than proffered. The Editor invites authors to submit articles addressing a specific topic, one for each side of the argument. Each side of the debate should be prepared by a single author unless coauthorship by both sides has been arranged prior to the start of the debate. Readers who wish to volunteer to debate a controversial issue should contact the Point/Counterpoint Moderators for instructions (Dr. Jing Cai: firstname.lastname@example.org and Dr. Habib Zaidi: email@example.com
(8) A Correspondence normally addresses a scientific point in connection with a previous publication in Medical Physics.
(9) A Controversial Topic Article is a full length paper on a medical physics topic that is controversial, highly relevant, and of wide interest to the Medical Physics community In contrast to the debate format of Point/Counterpoint articles, these papers are more in-depth and generally argue for only one point of view. It is desired that the manuscript include results of the authors’ and/or others’ experimental and/or simulation studies to defend the authors’ position on the issue, but depending on the topic, this is not absolutely necessary. Manuscripts in this category can be both proffered and invited. Authors intending to submit a proffered Controversial Topic article should discuss the subject of the article with the Editor-in-Chief before beginning development of the article. While these articles should focus on scientific controversies, occasional offerings on broader issues as they relate to medical physics research, e.g., sociology, funding, research training, etc., may be considered at the Editors’ discretion. The abstract for a Controversial Topics article should be a brief (300 words or less) synopsis of the paper rather than the 4 part structured abstract for other types of articles. The page limit for Controversial Topic articles is 10 printed pages.
(10) An Editorial is a brief (usually 2 pages or less) article of general interest to readers. Generally, Editorials are authored by one or more of the Editors or invited by the Editors. Editorials usually address issues associated with Medical Physics operations or editorial policies. Occasionally, Editorials on issues of general concern to scientific publishing or peer-reviewed science are published.
(11) A Ph.D. Thesis Abstract is a short description of a Ph.D. research project of a recent graduate. They are published online only. Ph.D. abstracts should be submitted via e-mail to the editorial office: MedPhys@wiley.com
(12) An Erratum is a statement by the authors of the original paper that briefly describes any correction(s) resulting from errors or omissions. Any effects on the conclusions of the paper should be noted. The corrected article is not removed from the online journal, but notice of erratum is given. The Erratum is made freely available to all readers and is linked to the corrected article. There is no page limit for an Erratum.
(13) Medical Physics Dataset Articles (MPDAs) describe scientifically or clinically valuable open-access datasets with high potential for contributing to the research of medical physicists working on related problems. In contrast to Research Articles, MPDAs should not include hypothesis testing, or data analyses supporting generalizable conclusions. The publically accessible dataset must be permanently archived before the MPDA can be published. At the current time, submissions of this new article type will be considered only by prior arrangement with the Editor-in-Chief. The page limit for a Medical Physics Dataset Articles is 10 printed pages. Full Author and Reviewer Instructions are available here.
(14) A Book Review is a 1 to 3 page critical review of a published book or anthology that has been commissioned by the Book Review Editor. Authors who are interested in having their publications reviewed in Medical Physics should contact the Journal Manager at MedPhys@wiley.com
The Manuscript Review and Revision Process
Manuscripts are normally reviewed by an Associate Editor and by two or more independent referees chosen by the Associate Editor. Suggestions by authors of appropriate Associate Editors and/or referees are always welcome. Referee comments are both general and specific. When invited to prepare a revised manuscript, it is important for the author to respond to each specific comment or suggestion in an itemized fashion. Final review is performed by the Editor.
When revision is called for, the authors must submit their revision by the following deadlines, or the revision option will close and the manuscript will be assigned a new manuscript number and considered as a new submission to the Journal.
- Medical Physics Letters: 4 weeks (28 days)
- Conditional Acceptance/Minor Revisions: 4 weeks (28 days)
- Conditional Acceptance/Major Revisions: 4 weeks (28 days)
- Editorial Decision Deferred: 8 weeks (56 days)
When submitting a revision, as well as including a point-by-point response, highlight the text where the revisions were made. Please note that we are now requiring the following for revisions:
- Modified article text must be highlighted in yellow or in a different font color.
- Modified article text must have embedded figures and line numbers.
- The point-by-point responses must contain the following 3 elements for every criticism:
Text of the original criticism
Revised text: for major changes, include the modified text along with the line numbers from the revised article; for minor changes, a note of "Done" with line numbers is sufficient
If these requirements are not included, the revision will be sent back to the author for completion.
Requesting an Extension: Authors of Medical Physics Letters or manuscripts with Conditional Acceptance pending Major or Minor Revisions may request a maximum extension of 14 days. Authors of manuscripts with Editorial Decision Deferred pending revision and further review may request a maximum extension of 28 days.
Withdraw-and-Resubmit: Authors needing additional time beyond the maximum revision extension should withdraw their revision and re-submit under a new manuscript number when they are ready. This option allows authors to take the time they need for their revisions without a deadline or accrual of "time in review." Resubmitted manuscripts will be treated as revisions: the same review team will be invited to manage the resubmitted paper; however, as with any revision, there is no guarantee that all members of the previous review team will be available to evaluate the revision. The withdraw-and-resubmission revision process does not compromise the authors' chances of having their paper accepted. Withdrawn-and-resubmitted revisions should follow the same requirements for revised manuscripts (a rebuttal letter and highlighted changes in the revised manuscript; see above for more details), and should also note the previous manuscript number when prompted in the system so the versions can be linked for full review.
Taxonomy for Review
The journal has recently adopted a new taxonomy for submission and review. This taxonomy is used to match manuscripts with referees of the appropriate speciality. Author are required to select terms from this taxonomy at submission. All authors and reviewers are encouraged to adopt the taxonomy by updating their profiles on the submission and review system.
The author submitting the manuscript is the corresponding author and is assumed to represent the interests of all authors. All correspondence will be carried out with this author. The corresponding author is responsible for ensuring that all individuals included as authors on a manuscript have:
- Made substantial contributions to conception and design, and/or acquisition of data, and/or analysis and interpretation of data;
- Drafted the article and/or revised it critically for important intellectual content, and
- Given final approval of the version to be submitted for review.
All authors should meet conditions (1), (2) and (3). All authors are reminded that they are accountable in the event of challenges to the veracity or integrity of the reported work and that they will be held responsible for the work if questions arise in the future about its authenticity and credibility. The corresponding author is also responsible for ensuring that no legitimate authors have been omitted. In cases where the first author is a student or fellow, the corresponding author should be an experienced investigator with supervisory responsibilities. Any change in authorship after a manuscript is submitted to Medical Physics, including changes desired in future revisions of the manuscript, must be approved by the Editor. In the listing of author affiliations in a published article, it is permissible to provide a URL to a description of the particular center or group that the authors represent.
Medical Physics supports the concept of multiple first authors by means of a footnote indicating that the identified authors have made equal intellectual contributions to the manuscript and the associated scientific investigation.
Authors should use the same form of their names in the byline of all Medical Physics submissions. This practice makes indexes more useful and less confusing.
Conference Papers, Duplicate Submissions, and Plagiarism Policies
Presenters of papers at the AAPM Annual Meeting and RSNA Annual Meeting are encouraged to submit their papers to Medical Physics. Presenters of papers at other meetings and conferences with published abstracts or meeting proceedings also may submit their papers to Medical Physics, but the papers should be a substantial expansion of the information published in the proceedings. Authors should include a copy of their proceedings paper and a list of differences between that paper and their submitted manuscript in their submission. Authors are encouraged to contact the Journal Manager at MedPhys@wiley.com, if they have any questions.
Submission of a manuscript indicates that it has not been published previously nor concurrently submitted for publication elsewhere, and this should be stated in the cover letter. At no time should a manuscript under review with Medial Physics be posted or otherwise made available through any electronic outlet. Commercial names should not appear in the title, abstract, or keywords, although they may appear in the text or as footnotes.
AAPM does not tolerate plagiarism or any misrepresentation of original work. In support of this position, the AAPM Board of Directors and the Medical Physics Editorial Board have adopted policies and procedures in response to any accusation of plagiarism. All submissions are screened for plagiarism using Ithenticate/CrossCheck software.
The electronic submission form will include questions about the following types of disclosures:
- Full disclosure of any and all potential conflicts of interest that could be perceived to bias the results reported in the manuscript. Conflicts of interest include financial interests in products and services described in the manuscript, or financial or personal relationships with manufacturers or distributors of such products and services. In addition to answering the submission question, potential conflicts of interest include, but are not limited to, the following items: employment, affiliation or consultancy with a company, research funding, honoraria, royalties, or speaker fees from a company, stock ownership or options in a company, or patents filed or owned jointly with a company. In addition, potential conflicts of interest should be disclosed in Disclosure of Conflicts of Interest section at the end of the manuscript.
- Any previously published proceedings papers (as well as those under review) with content overlapping that of the submitted paper must be disclosed, and the extent of overlap and differentiation from this submission described in the text field of the submission question. Copies of overlapping proceedings papers should be submitted along with the manuscript.
- If the manuscript has been previously rejected, please select the previous manuscript number when presented, and reference the relevant correspondence in the text field for comments to the editors. Previously rejected manuscripts may not be resubmitted to Medical Physics unless resubmission has been offered in the previous decision letter or the rejection decision has been successfully overturned on appeal. See Appeals below for details on appealing a reject decision.
Manuscript Preparation Guidelines
Manuscripts are expected to be written in excellent English and composed according to Medical Physics specifications, including article headings and references. A manuscript with poor grammar or confusing text construction may be returned to the author without review. If English is not the first language of the authors, they should have a colleague for whom English is the first language review and edit the manuscript before its submission. Medical Physics is not able to provide free English-language editing services to authors, but such services are available to authors for a fee from Wiley Editing Services.
The word “significant” should be used in a manuscript only in a statistical context and should be accompanied by the results of a statistical analysis. It should not be used as a modifying adjective.
Style: For general guidance, see the journal authors section of Wiley Online Library, as well as the Wiley Style Guide. Authors are expected to follow the mathematics style of the 4th edition of the AIP Style Manual. Information on how to format references can be found below. In the text, it is not appropriate to use reference citation superscripts as parts of speech when discussing referenced material; this includes constructions such as " . . . in  . . . " or "Reference  states . . . ." Authors should also review the form and style of material recently printed in Medical Physics. Abbreviations, symbols, units, etc. should correspond with the suggestions in Wiley Style Guide. Authors are required to use SI units. Some modifications are acceptable, such as the specification of brachytherapy sources as described in AAPM Report No. 21. Where common laboratory practice employs conventional units, these may be employed with the SI units in parentheses.
Formatting for Peer Review: For ease of review, manuscripts should be submitted as a single column of double-spaced text, not formatted as it might appear in the Journal. Authors should embed figures and tables in the flow of text as they are mentioned for initial submission and peer-review. Authors may be asked to provide separate tables and figures if the embedded files are not clear for review. Authors of accepted papers are required to provide separate tables and figures formatted appropriately for production according to the guidelines stated below. Tables. Illustrations.
Submissions to Medical Physics must have page numbering and continuous line numbering. To add page and line numbers to a Word file for your manuscript/article:
1. Click the View Tab and use Print Layout view.
2. Click the Insert Tab. In the Header and Footer section, click Page Numbers. Insert page numbers at the top right of each page.
3. Click the Page Layout Tab. In the Page Setup section, click Line Numbers. Select “Continuous.” This will insert continuous line numbering from the beginning to the end of your document.
4. Alternative line numbering format (every 5 lines): Click on Line Numbers and select “Line Numbering Options.” This will open a dialogue box. Click “Line Numbers” in the bottom right corner. A second box will open. Click the "Add line numbering" check box and fill in the following options:
> Start at: 1
> From text: Auto
> Count by: 5
> Numbering: Continuous
> Click on the "OK" button.
> Save your document.
Title Page: The submission should contain a complete title and by-line. Please provide the Department, Company/University, City, (State), Zip/Mailing code, and Country for each one of the authors of the submitted manuscript. In addition, the title page should indicate the corresponding author and contact information including email address. The byline must be placed after the title and before the abstract in your article file not as a separate file. (When preparing your title page in a .tex file, please do not use the command \affiliation, which will re-arrange the order of authors and group them by affiliation.)
Abstract: An abstract must accompany every article (except Editorials, Point/Counterpoint “Debates”, Correspondence, and Errata). The abstract should be submitted at the front of the complete manuscript (Article File). For Research Articles, Technical Notes, and Medical Physics Letters, a structured abstract is required that consists of 4 parts: Purpose, Methods, Results and Conclusions. For Research Articles, that abstract should not exceed 500 words. A limit of 300 words applies to Technical Notes and Medical Physics Letters.
A Ph.D. Thesis Abstract should be e-mailed as a Word document to MedPhys@wiley.com. If the dissertation is available online, please include the URL. If not, please include references to any accessible publications by the author that relate specifically to the dissertation. Please do not include abstracts of papers presented at scientific meetings. Ph.D. Thesis abstracts, if accepted, appear on www.aapm.org but not in print.
Keywords: Up to 5 keywords should be chosen that capture the topic and subject matter addressed in the article. These keywords are used for bibliographic searching and indexing and should be chosen thoughtfully.
Format and Manuscript Structure: Manuscripts must be in English and must be submitted through the eJP system. Specific instructions for online submission are available at https://medphys.msubmit.net
Introduction: Every review and research article must include an introduction that identifies the issue or problem addressed in the article, describes why it is important, and provides a summary of the approach to the issue or problem. The introduction should provide a context for a reader who is not intimately familiar with the issue or problem addressed in the article. In addition to an introduction, all Research Articles, Technical Notes, and Medical Physics Letters must have the following 4 sections: Materials and Methods, Results, Discussion, and Conclusions.
Acknowledgements and Disclosure of Conflicts of Interest sections: These sections should follow the Conclusions section but precede the References section. The optional Acknowledgements section should include funding sources as well as technical, resource, or editorial contributions to the manuscript from institutions or individuals who are not authors. The required Disclosure of Conflicts of Interest section must include all potential conflicts noted in the cover letter along with any others discovered during the review process. If there are no conflicts of interest, the authors must include a statement similar to “The authors have no relevant conflicts of interest to disclose.”
Mathematics: Mathematical expressions should be formatted as completely as possible. Do not use mathematical derivations that are easily found elsewhere in the literature; merely cite the references. Equations need to be editable, so we recommend that you create them with the built-in Microsoft® Equation Editor included with your version of Word. If you wish to use Mathtype, check for compatibility at tinyurl.com/lzny753
Tables: Extensive numerical material should be presented in tables rather than in the body of the text. Each table must have a caption that makes the data in the table intelligible without reference to the text. Complicated column headings should be avoided, but symbols used in the tables should be explained in the caption. Long tables should be avoided if possible. Footnotes to tables should be indicated by lower-case letters: a, b, c, etc. Tables should not include extensive detail that could be included in the main manuscript. Do not use vertical lines between columns. Use double horizontal lines above and below the table and single horizontal lines above and below the column headings. Tables must be inserted in the article file where mentioned in the text and not listed at the end of the article. Tables should be created with Word’s Insert Table function. If the table has already been made, please be sure it has been made with Word’s Table features. Tables created with spaces or tabs will create problems and may be improperly typeset. Tables must be black and white (gray scale) text only; no color and no images are allowed in tables.
1. Supplemental material are files either to aid the reviewer or for publication alongside the manuscript. Appropriate items for publication as supplemental materials include data tables and text (e.g., appendixes) that are too lengthy or of too limited interest for inclusion in the article. A URL link will be included in the published article to allow users to navigate directly to the associated files. Note that subdirectories (folders) are not acceptable. Please name files appropriately, so that all files can reside at the root directory, allowing successful linking between the published paper and its associated supplemental.
2. All supplemental material for publication must be approved by the Journal Editor as part of a manuscript’s normal review cycle, and must be listed in the reference section.
3. All supplemental material is posted online exactly as provided by the author. Wiley makes no changes to the supplemental material files, including text editing or file conversion.
References: References should follow standard American Medical Association (AMA) Style. Do not alphabetize references; assign consecutive numbers as references are cited in the body of the text. Use superscript numbers for in-text citations. Provide the full reference list at the end of the text, using base-aligned numbers followed by a period. Full titles of articles, complete lists of authors, and inclusive pagination must be included. Do not use reference citation superscripts as parts of speech when discussing referenced material; this includes constructions such as " . . . in  . . . " or "Reference  states . . . ." References must be in the accessible, archival literature. “Private Communications” and commercial identifications and manuals are not appropriate for the reference list but can be identified as footnotes to the text. References should appear in the following formats from the AMA Manual of Style:
Journal article (1-6 authors):
1. Hu P, Reuben DB. Effects of managed care on the length of time that elderly patients spend with physicians during ambulatory visits. Med Care.2002;40(7):606-613.
Journal article with more than six authors:
1. Geller AC, Venna S, Prout M, et al. Should the skin cancer examination be taught in medical school?Arch Dermatol. 2002;138(9):1201-1203.
Journal article with no named author or group name:
1. Centers for Disease Control and Prevention (CDC). Licensure of a meningococcal conjugate vaccine (Menveo) and guidance for use--Advisory Committee on Immunization Practices (ACIP), 2010. MMWR Morb Mortal Wkly Rep. 2010;59(9):273.
Electronic Journal article:
If you have a doi (preferred):
1. Gage BF, Fihn SD, White RH. Management and dosing of warfarin therapy. The American Journal of Medicine. 2000;109(6):481-488. doi:10.1016/S0002-9343(00)00545-3.
If you do not have a doi:
1. Aggleton JP. Understanding anterograde amnesia: disconnections and hidden lesions. Q J Exp Psychol. 2008;61(10):1441-1471. http://search.ebscohost.com/login.aspx?direct=true&db=pbh&AN=34168185&site=ehost-live Accessed March 18, 2010.
Journal article published online ahead of print:
1. Chau NG, Haddad RI. Antiangiogenic agents in head and neck squamous cell carcinoma: tired of going solo [published online ahead of print September 20, 2016]. Cancer. doi: 10.1002/cncr.30352.
1. McKenzie BC. Medicine and the Internet: Introducing Online Resources and Terminology. 2nd ed. New York, NY: Oxford University Press; 1997.
1. Guyton JL, Crockarell JR. Fractures of acetabulum and pelvis. In: Canale ST, ed. Campbell's Operative Orthopaedics. 10th ed. Philadelphia, PA: Mosby, Inc; 2003:2939-2984.
American Cancer Society. Cancer Facts & Figures 2003. http://www.cancer.org/downloads/STT/CAFF2003PWSecured.pdf. Accessed March 3, 2003.
- If there are more than 6 author names in a reference, the first 3 author names are retained with “et al” (set in roman).
- The article title is set in roman and sentence case.
- The journal title is set in italics and abbreviated with a period at the end of the title only and not for all abbreviated terms.
- A semicolon is used between the year of publication and the volume number.
- A colon is used between the volume number and the page range.
- The full page range is used.
- Set a period at the end of a reference.
- The place of publication is given first followed by publisher name.
- The year of publication is given after the publisher name, separated by a semicolon.
- The date of last access is required for Website citations.
- The chapter title is set in roman and sentence case.
- The book title is set in italics and title case.
A list of standard abbreviations for journal names appears in the AIP Style Manual. Additionally, potential authors can use software tools to format references correctly and abide by the Journal’s guidelines. Such a tool is Endnote, developed by Thomson Scientific, which can be accessed here. Authors are urged to exclude unnecessary and/or incomplete references.
Illustrations: Please adhere to the guidelines found here when preparing your illustrations for submission. In addition, please note the following:
1. Number figures in the order in which they appear in text.
2. Identify all figure parts with (a), (b), etc. Avoid any large size differences of the lettering and labels used within one illustration.
3. Ensure that lettering and lines are dark enough and thick enough to reproduce clearly, especially if reduction is necessary. Remember that fine lines tend to disappear upon reduction.
4. Each figure must be accompanied by a caption. The caption text should be separate from the image (not embedded). Please set captions beneath images in the manuscript for review, and group all captions as a list at the end of the text for accepted manuscripts when preparing final files for production.
5. Color online only (RGB) is a free service; Color in Print (CMYK) will require fees (see below).
Sizing Instructions: Size figures to fit the width of a single or double column. A single column is 80 mm wide, and a double column is 180 mm wide. Publication-quality resolution is 300 dpi for photographic images and 600 dpi for line-art/charts and graphs. Figures must be published at 100% size and resolution to ensure quality and clarity of content; figure size cannot be reduced in galley proofs. Please ensure your figures have the appropriate size and resolution for a single or double column.
Illustrations will appear in color in the online journal free of charge to authors. To take advantage of this free service, you must:
1. Supply color graphics files in the appropriate format;
2. Submit graphics files in time for utilization during the production process;
3. Submit only one version of each graphics file;
4. Ensure that colors chosen will reproduce well when printed in black & white (use of different line styles (e.g., dashed or dotted) and line thicknesses may also be used to better distinguish multiple plots in black and white); and
5. Ensure that descriptions of figures in text will be sufficiently clear for both print and online versions. Text references and figure captions for color figures that are printed in black & white may refer to color of lines and symbols but must include “(online version only)” as a qualifier.
For color figures in the printed journal, you or your institution must pay the required fee of $325 per color figure. For multipart figures, a single charge will apply only if all parts are submitted as a single piece of artwork.
For color in the printed journal, you are required to sign an agreement to pay color charges prior to publication of the article. Otherwise, the figures will appear in color only online and in black & white in print. The agreement will be made available to you with page proofs.
Responsibility for detecting errors in illustrations rests with the author.
The quality of all figures must be checked by the author. The quality of the illustration on the proof is essentially the same as in the published manuscript.
Previously rejected manuscripts may not be resubmitted to Medical Physics unless resubmission has been offered in the previous decision letter or the rejection decision has been successfully overturned on appeal. In order for your appeal to be considered, first submit it to MedPhys@wiley.com with a complete point-by-point response for each criticism:
1. Duplicate the text of the original criticism
2. Provide authors' response including level of agreement and the basis for any disagreement with the Referee
3. A description of how authors propose to amend the paper to address the criticism
At this point, a revised manuscript is not needed. After careful consideration, a decision will be made on whether your appeal has merit.
Final Files for Accepted Papers
Accepted papers are processed through a Final Files stage, where authors are asked to re–supply some or all of their files to meet production requirements. Authors are sent an email detailing the specific updates requested by the editorial office. In the online system, authors can replace files or upload new files as directed to submit their best and final files for production. This is a good opportunity to verify that all author information is correct on the title page, and to implement any final edits requested by the editors at acceptance.
Proofs: Authors will be sent an email message to view, correct, and approve proofs online. Once an author sends in their corrections, no further corrections will be accepted.
Online production tracking is now available for your article through Wiley Author Services.
Author Services enables authors to track their article – once it has been accepted – through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The author will receive an e-mail with a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://authorservices.wiley.com/bauthor/ for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.
OnlineOpen is available to authors of primary research articles who wish to make their article available to non-subscribers on publication, or whose funding agency requires grantees to archive the final version of their article. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made available to non-subscribers upon publication via Wiley Online Library, as well as deposited in the funding agency's preferred archive. For the full list of terms and conditions, see:
Any authors wishing to send their paper OnlineOpen will be required to complete the payment form available from our website at:
Prior to acceptance there is no requirement to inform an Editorial Office that you intend to publish your paper OnlineOpen if you do not wish to. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.
If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.
For authors signing the non-standard copyright transfer agreement (CTA)
If the OnlineOpen option is not selected the corresponding author will be presented with the MP SUB to sign. The terms and conditions of the MP SUB can be previewed here. Please do not complete this PDF until you are prompted to login into Author Services as described above.
Note to Contributors on Deposit of Accepted Version
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